a) The organisation shall be called Staffordshire
Governors Association (referred to as SGA).
a) To be an independent, democratic forum for
all Governing Bodies in Staffordshire.
b) To assist Governing Bodies to further the
interests and education of children and young people in Staffordshire.
c) To promote the highest possible standards
of School Governance.
d) To encourage co-operation and the sharing
of good practice between schools and Governing Bodies.
e) To further good relationships with the local
authority and other relevant agencies.
f) To provide a vehicle for expressing collective
views of Governing Bodies and to make appropriate representation
at local, regional and national level.
g) To maintain links with Staffordshire Governors
Support and Governor Training Units.
h) To provide a coherent voice for Staffordshire
Governors in making representations to central government on matters
of common concern.
a) Membership of the Association shall be open
to all Governing Bodies of Staffordshire schools.
b) Individual Governors shall be members by
virtue of being members of a Governing Body in the Association.
c) A maximum of four non-voting memberships,
who may be non-governors, may be offered to other appropriate
individuals at the discretion of the Executive Committee, subject
to any policy of the Association.
d) Governing Bodies will become members on payment
of their prescribed subscription.
e) All Governing Bodies in membership of the
Association will be entitled to attend Association Meetings. Each
Governing Body will be entitled to only one vote.
f) It may be necessary at certain events to
include Chair of Governors and one other within the membership
and make a charge for any further members of that Governing Body.
a) All monies shall be applied to further the
aims of the Association and for no other purposes.
b) Subscriptions shall be determined annually
by the AGM following a recommendation made by the Executive Committee.
c) The accounting period for the Association
will commence on April 1st each year.
d) The Treasurer shall keep an account of all
income and expenditure and submit audited accounts to the Annual
e) The Association will keep a bank/building
society account in its name. Withdrawals will be made by any two
of four authorised signatures.
f) The Association will not go into debt.
5. Executive Committee and Officers
a) An Executive Committee will be elected at
the Inaugural Meeting and thereafter at the Annual General Meeting.
Should a vacancy in the Executive Committee occur mid-term, this
may be filled by the inclusion of an appropriate item on the agenda
of the next Association meeting, providing a 50% quorum is achieved.
The Executive Committee will be responsible for the general management
of the Association and such business as is decided by meetings
of the Association.
b) All members of the Executive Committee will
hold membership of the Staffordshire Governors Association. No
more than two representatives from any one Governing Body shall
be on the Executive Committee at any one time.
c) The Executive Committee will include, in
principle, representation from all types of schools within the
authority, all phases of education and, where possible, representation
from geographical clusters.
d) The Executive Committee shall consist of
up to fifteen members including the following officers:-
v. Web site and Promotions
e) The officers will be elected at the AGM and
will hold office for one year. No officer may hold the same office
for more than three consecutive years, excepting that no other
nominations are forthcoming.
f) Other individuals may be invited to serve
on the Executive Committee in a non-voting capacity.
g) The Executive Committee will meet at least
once per term.
h) The Chair or Vice-Chair will preside. If
both are absent, the Executive Committee will elect a Chair from
i) The quorum shall be 50% of the membership
of the serving Executive Committee.
j) The Chair of the Executive Committee will
have a second, casting vote in the event of a tied vote.
k) Minutes of Executive Committee meetings will
be made available to Association Meetings.
l) The Executive Committee shall be responsible
for the day to day running of the Association.
m) A resolution to amend this constitution can
only be considered by the Association at an AGM or EGM at which
an amendment to the Constitution is shown as an agenda item.
6. Working Groups
a) The Executive Committee shall have the authority
to form working parties and/or sub committees from Association
members. Decisions of the working parties or sub-committees shall
be ratified by a subsequent full meeting of the Executive Committee.
7. Association Meetings
a) All Governors belonging to a Governing Body
in membership of the Association will be entitled to attend association
b) The Association will meet at least once per
term. One of these meetings will usually be the AGM.
c) Decisions will be made by a simple majority
of those present with voting rights.
8. Annual General Meeting
a) The Annual General Meeting, (AGM), shall
be held in the Summer term. 21 days notice will be given to each
b) All Governors belonging to a Governing Body
in membership of the Association will be entitled to attend the
AGM. Each Governing Body will nominate one person to cast their
Governing Body one vote.
c) The AGM shall:-
i. Conduct such elections or business of the Association
as may be necessary.
ii. Approve the previous year's annual accounts and elect
an auditor for the following year.
iii. Consider relevant education issues.
d) Decisions shall be made by a simple majority
of those representatives present and with voting rights.
e) An Emergency General Meeting, (EGM), may
be called by a simple majority of the Executive Committee or by
a simple majority of Governing Body representatives.
f) Changes to the constitution may only be made
if agreed by at least two thirds of Governors entitled to vote
and attending the AGM or EGM.
g) The AGM shall be deemed quorate if 25% of
Governing Bodies of schools who are subscribing members are present.
h) The Chair or Vice-Chair will preside. If
both are absent, the meeting will elect a Chair from the floor.
i) The Chair of the Meeting will have a second
casting vote in the event of a tied vote.
a) The Association may affiliate to any other
body whose aims are consistent with those of the Association,
as decided at an Association meeting.
10. Representation on other Bodies
a) Where the Association is invited to nominate
representatives onto other bodies, the Executive Committee shall
nominate such persons. Whenever possible, such appointees should
be members of the Executive Committee. Any such appointments shall
be ratified at the following AGM.
a) If the Executive Committee decides by a simple
majority or is requested by 25% or more of Governing Bodies in
membership of the Association to propose the dissolution of the
Association, it shall call a special meeting giving not less than
60 days notice. If two thirds of those nominated representatives
attending agree, the Association shall be dissolved. Any assets
remaining shall be transferred to other non-profit making organisations
having objectives similar to those of the Association as the Executive
Committee shall decide.
12. Dismissal / Suspension
a) Any dissatisfaction or complaint against
a member of the Executive Committee or a Governing Body should
be made in writing to the Chair. In the event of a complaint being
made against the Chair the missive should be sent to the Vice-
b) The matter will be raised at the next full
c) Any conduct regarded as bringing the Association
into disrepute will be voted on by the Executive Committee, its
verdict recorded and an appropriate letter of action will be sent
to the party in question.
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